Delegations to Council

Appearing before Council as a Delegation Instructions and Information

Council meetings are held on the second and fourth Tuesday of each month at 3:00 pm in Council Chambers. Committee of the Whole meetings are held on the second Thursday of each month at 2:00 pm in Council Chambers. Please refer to the City Meeting Calendar on this website for the actual dates.

A written submission must be filed with the Corporate Officer before 12:00 pm on the Monday the week before the scheduled Council Meeting at the latest (ie: 8 days prior to the meeting date). There is no guarantee the submission will be accepted for the next agenda, so the sooner the request is received, the sooner it will be scheduled.

The submission must include:
  • Subject matter to be discussed
  • The intended proposal or request, if any
  • Name(s) of the person(s) who will address Council
  • All handouts or digital presentations
This information will be included in the agenda and provides Council with an opportunity to consider the issue before the meeting in order to make an informed decision. It is standard practice to provide Council with reports and input from staff, committees, and the public at large. Early submission may avoid the need for Council to defer or refer, allowing for faster decision making.

Delegations are permitted up to 10 minutes for presentations. Council members may ask questions after the presentation for clarification.

Please send delegation requests to